REGIONAL REPOSITORY, ARCHIVES DEPARTMENT,

AMBALA DIVISION, AMBALA

 

 

Citizen Charter

 

 

To carry out the constitutional responsibilities to publish information necessary for the general public in a user friendly and transparent system of governance, the Archives Department has prepared its Citizen Charter, which is given as under:

 

What is Archives?

                 

Archives are the permanent non-current records of the Government and private agencies embodying experiences of people who built history. Archives are the historical and cultural treasure of the State. They provide material to write history and find facts of the written history. The Archives Department, Haryana came into existence in 1975. The State Archives Department is situated at Panchkula and its four Regional Repositories are located at Ambala, Gurgaon, Hisar and Rohtak.

           

            Main Functions:-

 

·        To survey and acquire the Public & Private Records of historical, political, administrative, economic, religious, social and cultural value.

                 

·        To guide and manage the Public Records, which is growing geometrically, the Department suggests various means to all the Government Offices to minimize their records by way of destroying their unwanted records.

                 

·        To provide records to various Government Departments, on their demand.

                 

·        To preserve old records on the scientific lines for posterity, so that valuable records may not be destroyed with the passage of time.

                 

·        To tape-record the memoirs of freedom fighters and eminent personalities of the State to bridge the gap between written and factual history.

                 

·         To provide research facilities to the bona-fide research scholars.

                 

·        To prepare Reference Media of the Records available in the Department to facilitate the research scholars.

                 

·        To hold the archival exhibitions to inculcate the archival consciousness among general public.

 

 

Procedure for consulting Archives:-

 

            The research scholars wishing to consult the records are required to apply to the Director, Archives Department in the prescribed proforma (Annexure ‘A’) on any working day during the office hours. After getting permission, a research scholar is allowed to access the records. He/ She is required to submit the duly signed requisition slip to the staff of Research Room. A separate requisition is required to be used for every item of requisite material. Requisitions can be made twice daily at 11.00 A,M. and 2.30 P.M. on all working days. For having microfilm/ Xerox copies of the required research material, a research scholar is required to fill up the prescribed form attached with a duplicate list of desired records. On payment of the prescribed rates (Annexure ‘B’), he/ she is supplied with microfilming/ Xerox copies. While placing an order for this job, eighty percent of the estimated cost is required to be deposited in advance.

 

            For supplying microfilm/ Xerox copies of records to the research scholar, no time limit can be fixed as it entirely depends on the bulk of records requisitioned, the availability of records and working condition of equipments. However, the maximum time limit for these services is fixed for fifteen days.

 

Whom to consult if things go wrong:-

                 

            The redressal of complaints is given paramount importance. The Department ensures that every written complaint is acknowledged within fifteen days of receipt of complaint. In case of any difficulty the following officers of the Department can be contacted:

                 

S.No.  Name of the Officer                        Office Address & Ph. Nos.

       

HEAD OFFICE

 

1.         Shri Shrikant  Walgad, IAS              Sinchai Bhawan,

            Director,                                             B-Block, 4th Floor, Sector 5,

            Archives Department                        Panchkula.

            Haryana.                                             Ph. No. 0172-2568509

             

                 

2.         Dr. Rajwanti Mann,                           Sinchai Bhawan,

            Deputy Director Archives                 B-Block, 4th Floor, Sector 5,

                                                                        Panchkula.

                                                                        Ph. No. 0172-2568509

 

REGIONAL REPOSITORIES       

          

3.         Shri Mahavir Singh Mann,                Kothi No. 65/583,

            Assistant Director Archives             Old Treasury Road,

            Regional Repository                         Ambala City .

            Ambala Division, Ambala.

                 

4.         Dr. Rajesh Kumar Srivastava,         Room No. 245-46,

            Assistant Director Archives             2nd Floor,

            Regional Repository                         Mini Secretariat,

            Hisar Division, Hisar.                        Hisar.

                 

5.         Smt. Mridula Bhargava,                    Kothi No. 6-C,

            Assistant Director Archives             Sector 14,

            Regional Repository                         Gurgaon.

            Gurgaon Division, Gurgaon.

                 

6.         Shri Anurag Srivastava,                   Kothi No. 1296,

            Assistant Director Archives             Sector 1,

            Regional Repository                               Rohtak.

            Rohtak Division, Rohtak.

                 

                 

             

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